The Company's POLICY ON HEALTH & SAFETY is addressed in two parts as follows:
1. Health & Safety Policy Statement: It is the Company's policy, so far as is reasonably practicable:
i. to provide and maintain plant and equipment and systems of work that are safe and without risks to health;
ii. to make arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances;
iii. to provide such information, instruction, training and supervision as is necessary to ensure the health and safety at work of employees and visitors.
iv. to maintain any place of work under the Company's control in a condition that is safe and without risks to health and to provide and maintain means of access to and egress from it that are safe and without such risks;
v. to provide and maintain a working environment for employees that is safe and without risks to health and is adequate as regards facilities and arrangements for their welfare at work;
vi. to provide such protective equipment as is necessary for the health and safety at work of employees;
vii. to encourage staff to set high standards of health and safety by personal example, in order that visitors leaving the Company should take with them an attitude of mind which accepts good health and safety practice as normal;
viii. to monitor the effectiveness of health and safety provisions within the Company;
ix. to keep the Company's Health and Safety Policy under regular review and to duly publish any amendments. It is equally a duty for everyone engaged in company activities to exercise responsibility and care in the prevention of injury and ill health to themselves and to others who may be affected by acts and omissions at work. No person shall intentionally interfere with, or misuse anything provided by the Company in the interests of health, safety or welfare. Government legislation and approved codes of practice in many cases establish the minimum standards for health and safety at work. However, the Company recognizes that these standards would be best maintained, developed and improved in consultation with persons providing professional, technical and medical advice to the Company.
2.1 The Company Grounds: The Company has decided voluntarily to adopt the provisions of Parts II, III - S. 28, 35 and 36, IV and V-S.45 of the Factories Act for the health and safety of the staff and visitors of the Company and of any members of the general public having access to Company premises, and in particular assumes responsibility for: i. keeping under review the Company Health and Safety Policy;
ii. allocating resources for health and safety measures;
iii. maintaining the organization for the successful implementation and monitoring of the Company Health and Safety Policy;
iv. identifying and allocating the health and safety responsibilities of individual members of the Company. A member of the Company's senior management team fulfils the role of "Health and Safety Committee Chairman". This role is currently fulfilled by the Head of Administration and Human Resources Department.
2.2 Company's Health and Safety Committee: The Company has appointed a Health and Safety Committee. This Committee is responsible for advising on all matters concerning health and safety in the Company and will draw attention to the Company's legal obligations relating to health and safety. The Committee will send forward to the Company Management recommendations for such action as is thought necessary to ensure that reasonable steps are being taken to promote the health and safety of employees, visitors and others entering the premises of the Company. The Committee will also be responsible for ensuring that the complete record of instances of occupational ill health, accidents and dangerous occurrences is maintained and for organizing the provision of appropriate first aid facilities and training and, where deemed to be necessary, for setting up appropriate health surveillance procedures. The Committee will also, where necessary, consider reports from the Company's insurers and brokers. Any Meeting of the Health and Safety Committee is convened by the Chairman of the Committee. Health and Safety Committee is the Director of Health and Safety for the Company.
2.3 Access to Company Buildings after hours and Late Working: Heads of Departments within the Company will specify who shall be allowed access to the parts of the Company under their control and the appropriate closing arrangements applicable to occupation of their part of the building. Unless specified differently by the Head of Department evening and weekend hours will be considered as:
i. weekdays from 18.00 hours to 08.30 hours;
ii. weekends from 18.00 hours Friday to 08.30 hours Monday;
iii. any day on which a school or building is closed, for example, on Public Holiday.
Heads of Departments must formulate a policy to specify the permitted occupancy of individual Company premises by employees and visitors.
The Company insists that persons using Company buildings during the early morning, evening or weekend, should make an entry in building late working book both on entering and leaving the building. Security patrolmen have the authority to ask the identity of persons found in the building outside normal working hours and to check this information against entries in the late working book.
Non managerial staff and inexperienced technical staff should only be allowed to carry out extra work in the evening or at weekends if explicit permission is given on each occasion by a head of department and adequate supervision is employed. Heads of Departments should prohibit any work which entails a risk of serious personal injury or fire by persons working alone in the evenings or at weekends, irrespective of the status of the worker. Heads of Department should ensure that well publicized information is available on the procedures to be adopted if an accident or emergency occurs during the evening or weekend, preferably by use of the standard Notice Boards.
Only under exceptional circumstances may persons using Company premises bring young children into the buildings, especially outside normal working hours. However, if this is unavoidable, it is absolutely essential to provide strict and close supervision at all times.
2.4 Disabled Persons: Persons who have any form of disability, which they feel might have particular relevance to their health and safety whilst working in the Company, should contact the Health and Safety Committee, or their Head of Department. Systems of work and precautionary measures relevant to each individual's situation may then be discussed, and implemented, where required.
2.5 Visitors to the Company: All visitors to the Company, working in a department, do so only with the permission of the Head of Administration & Human Resources and must follow all Company health and safety procedures.
2.6 Outside Contractors: Every outside contractor performing work in Company premises must accept the full responsibility for complying with the provisions of the Company's Health and Safety Policy and provisions of the Factories Act 1987 and any other relevant statutory provisions in respect of the work comprising the contract. The Company Health and Safety Staff may draw the contractor's attention to any working methods, which create a hazard for any member of the contractor's or Company staff, or any other person who might be affected. The contract will require the contractor to undertake to remedy any such hazardous situation without delay.
2.7 Queries and Problems: An employee with a health and safety problem or any query about health and safety should initially refer the matter to his or her immediate supervisor. If satisfaction is not achieved at that level, the matter should be raised with the Head of Department or the Chairman of the Health and Safety Committee (preferably in that order).
2.8 Guidance on Health and Safety: In many instances safe systems of work, and health and safety in theworkplace generally, follow naturally from the application of rules, procedures and advice contained in a variety of regulations, approved codes of practice, guidance notes, and other written materials. Some of these have legal force, but all of them are relevant to ensuring an appropriate level of health and safety. There is in force a number of legislation relating to health and safety which may be relevant to the activities of the Company. This may take the form of legislation or statutory regulations under such legislation. In every area, this Company Health and Safety Policy must be considered as the outline of a working health and safety code to be considered along withany other written material, as referred to above.
2.9 Departmental Health and Safety Policy: Departments are expected to take the initiative in identifying special risks and hazards within their environment, in preparing individual written rules and instructions specific to any such special hazards as may be identified, and in preparing and issuing statements of department health and safety policy, which will be referred to the Company Health and Safety Committee for information, and which will complement the Company Health and Safety Policy.
2.10 Health and Safety in the Use of Hazardous Substances: Any person who introduces, or manufactures, a source of hazard in the Company has a duty towards the control of the hazard and the eventual safe disposal of the source. Accurate records must be maintained. In particular, persons who obtain hazardous substances must obtain from the supplier a statement detailing the known or potential hazards associated with the substance, the recommended precautions and control measures.
2.11 Reporting of Accidents, Occupational Ill Health and Dangerous Occurrences: All accidents, instances of occupational ill health, fires and dangerous occurrences must be reported to the Chairman of the Health and Safety Committee as soon as possible after the incident has occurred, and in any case within seven days, so that the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations may be met. No accident should be considered too trivial to report.
2.12 Enforcement of Health and Safety Legislation: For the information of employees of the Company and visitors, the Company is subject to random inspections by Local Authorities within its areas of operation. Comments and recommendations arising from these visits are generally received in the form of a letter sent to the Head of Administration & Human Resources Department. There is a system of improvement and prohibition notices which may be served on the Company and which can be used to secure the termination, immediate if necessary, of a dangerous activity. The Local Authority may bring criminal proceedings against the Company for a breach of any duty under the Health and Safety provisions.
2.13 Liability Insurance: The Health and Safety Policy does not in any way alter the general position regarding civil liability. Employer?s liability insurance covers the Company for its legal liability to employees for death, injury or disease arising out of the normal business of the Company. Public liability insurance covers the Company for its legal liability for damages in respect of accidental injury, and loss or damage to material property, happening in connection with the normal business of the Company. It is not possible to insure against criminal liability arising under the Health and Safety matters.
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